Money In
Pump sales, POS, transfers, credit-customer payments.
- Daily PMS / AGO / DPK pump sales by attendant shift.
- POS + transfer credits matched to the corresponding pump-shift takings.
- Fleet-customer credit-sale collections when they finally pay.
PoyntBooks · For filling stations
Know what your pumps actually sold today.
Daily wet-stock vs dry-cash reconciliation. Customer credit tracked. Depot lifts matched to bank payments. Built for independent stations and small chains across Nigeria.
Pilot · 30 days · No long contractNo fabricated certifications. No depot-integration claims.
● Pump 1 — PMS
+1,420,500
● Pump 2 — AGO
+890,300
● POS / Transfers
+584,000
● Station · Day total
4,820,300
Reconciled · 21 May
● Depot lift — PMS
−1,840,000
● Generator diesel
−96,200
● Fleet credit owed
520,000
The spine, station-shaped
Three questions every station owner asks. Three honest answers.
PoyntBooks reduces the noise of pump sales, depot bills, POS settlements and fleet IOUs into the only three lines that matter at the end of the day.
Money Out
Depot lifts, generator diesel, NEPA, wages.
- Depot lifts (NIPCO / NNPC / Sahara / Conoil) tracked against actual tank fill.
- NEPA, generator diesel, station-staff wages — categorised, not lost in petty cash.
- Maintenance: pump calibration, dispenser servicing, tank cleaning.
Money Expected
Fleet customers, IOUs, supplier rebates.
- Fleet customers (transport, government) on credit — who owes, how much, how long.
- Aging buckets shaped for the station rhythm: weekly · fortnightly · 30+ days.
- Per-customer credit-limit visibility so you stop extending to a slow payer.
Who this is for
Stations of every shape. Same three questions.
Independent, multi-site, or branded — the pump-to-bank reconciliation problem is the same. Only the scale and the reporting rhythm differ.
Single-station operators
You run shifts yourself. The books happen on Sunday evenings when you finally sit down. PoyntBooks turns the three-hour Sunday reconciliation into a daily ten-minute review.
Small chains (2–10 sites)
You manage station managers, not pumps. PoyntBooks shows you each site’s day on one screen — you spot which station is leaking before the manager calls.
Branded agents
You run on retail margin, depot-priced lifts, and the brand’s reporting expectations. PoyntBooks gives you your own books underneath — what your accountant needs, on your timeline.
What you actually use
Real screens, station-shaped data.
Pump shifts, fleet customers, depot bills — your world in PoyntBooks, not abstractions. Click through, sort, filter, match a payment.
poyntbooks / org / dashboard
Money In · 7d
₦4.82M
↑ 12.4%
Money Out · 7d
₦3.41M
↑ 4.1%
Money Expected
₦1.96M
5 fleet > 30d
Today's intake
Pump 1 shift · 18:00+412,800
POS · Total Cards+184,200
Sahad Transport · NIP+96,500
Needs your attention
3 unmatched bank creditsMatch →
Sahad Transport ₦520k · 32dChase →
1 depot bill awaitingApprove →
Dashboard
Your whole station, one screen — what came in, what went out, who still owes.
poyntbooks / invoices
All 28Open 14Overdue 5
#CustomerAmountStatus
1044Sahad Transport520,000OVERDUE
1043Adebayo Logistics184,200PAID
1042Kano-line Trucking240,000PAID
1041Government Acct380,000OPEN
Fleet invoices
See exactly which fleet customers owe you, and how long they have been owing.
poyntbooks / banking
GTBank · 0140
₦1,842,300
UBA · 5523
₦480,510
NIP / ADEBAYO LOGISTICS+184,200
Unmatched · NIPMatch
POS Settlement · Day 3+412,800
Banking
Bank credits matched to the right pump-shift or the right fleet customer.
poyntbooks / payments
Unmatched · 3
NIP · 21 May+96,500
NIP · 22 May+340,000
POS · 22 May+78,300
Candidates
Inv 1041 · Sahad340,000
Inv 1039 · Adebayo320,000
Inv 1037 · Kano-line355,000
Payment matching
Match a bank credit to the right invoice in two clicks — not two days.
Pilot · 30 days · No long contract
30-Day Filling Station Cash-Control Pilot.
A working pilot, not a slide deck. We set up your station books with your real data, run your real workflows for a month, and you decide if you keep it.
01 · Set up
What we set up
Org, chart of accounts shaped for fuel retail (PMS/AGO/DPK products, depot supplier list, fleet customer list), bank connections via Mono.
02 · Data
What data we need
3 months of bank statements, your fleet-customer list with current balances, depot supplier invoices for the same period, opening tank-stock if available.
03 · Workflows
What we test
Daily intake reconciliation, invoice creation, payment matching, supplier approvals.
04 · Success
What success looks like
Books closed weekly. ≥90% of bank lines matched to a pump-shift, a depot lift, or a fleet credit collection. Zero unaccounted credits at month-end.
05 · After
What happens after
Keep going on a monthly plan, pause, or take your data and walk. No lock-in.
Data · Security · Compliance
Honest about what PoyntBooks does — and what it doesn’t.
No fabricated certifications, no customer-count counters, no fake uptime SLA. Here is the scope, plainly.
PoyntBooks is for internal records — reconciliation, receivables, payables, and cash-control workflows. It is the place your books actually live.
TaxPoynt is the e-invoicing / compliance layer. PoyntBooks does not submit invoices to NRS or FIRS during the pilot — that is TaxPoynt’s job, on its own clock.
Customer data is used only for the agreed pilot scope. Not for training, not for resale, not for cross-product enrichment.
Human review is required before posting or matching decisions. The software flags; you decide.
How your data is protected
- Organization-scoped data — your records never bleed across tenants.
- Encrypted in transit (TLS 1.2+) and at rest.
- Audit logs on every posting, approval, and bank match.
- MFA on every login. Optional, then required after the pilot.
- Role-based access — owners, admins, bookkeepers, view-only.
- You can export every record as CSV at any time. No lock-in.
PoyntBooks · For filling stationsStop running your station on guesswork.
Stop running your station on guesswork.
Start with 30 days.
Tell us about your station. We will come back within two working days.